version 3.4.2 last updated by JB 2022. Sep. 25 


Privacy Policy 


QualNotes (“we”, “us, our”) provides a digital platform that helps social scientists and humanities academics and university students to undertake and document the collection and analysis of field data using four well known research methods: (i) mobile mapping, (ii) interviews, (iii) focus groups, and (iv) participant observation and autoethnography, which include recorded GPS routes, geotagged photos, videos, voice/text notes. The app provides the option for the user to  share the aforementioned data with the public. This app also provides capability to export the aforementioned data for the purpose of: (i) academic dissemination, for (ii) further analysis, and (iii) to document and support the publication of research papers. Users can opt to have any location-based stored only locally on their devices; it is the user’s decision whether they disclose or publish their own generated data that contains location data.



As is customary in the practice of social science research, the user must obtain consent of any participants involved in their research.



Please note that this App purpose is to support academic research. This app is not intended for personal, individual, or commercial use.



This Privacy Policy applies to the following services operated by QualNotes (collectively, the “Service”):


This Privacy Policy explains what Personal Data (defined below) we collect, how we use and share that data, and your choices concerning our data practices.



When you contact us or interact with our Service we collect information that alone or in combination with other information could be used to identify you (“Personal Data”). The Personal Data collected during these interactions may vary based on what you choose to share with us, but it will generally include:


Additionally, when you interact or visit or register with the Service, the Service may automatically receive certain information about you. For example, the Service may monitor the number of people that visit the Site or use QualNotes Apps, peak hours of visits, which page(s) are visited on our Site or QualNotes Apps, the domains our visitors come from (e.g.,,, etc.), and which browsers people use to access and visit our Site (e.g. Chrome, Microsoft Internet Explorer, etc.), broad geographical information, and Site- and QualNotes App-navigation patterns. In particular, the following information is created and automatically logged in our systems:


If you elect to authenticate to our Service using your account on another service (such as a Facebook, Google, or Apple account), we may receive from the that service information like your external account name as well as other information you may choose to make available to us based on your external account settings, such as contact lists and profile photos (if any). You can stop sharing the information from that service with us by removing our access to that service.



We use Personal Data to enable your use of our Service, including to create your account, user log in, and authentication. In addition, the use of your Personal Data might also necessary for the following legitimate business interests:



In certain circumstances we may share your Personal Data with third parties without further notice to you, unless required by the law, as set forth below:



We keep Personal Data for as long as reasonably necessary for the purposes described in this Privacy Policy, while we have a legitimate business need to do so, or as required by law (e.g. for tax, legal, accounting or other purposes), whichever is the longer. To determine the appropriate retention period for your Personal Data, we will consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of your Personal Data, the purposes for which we use your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.



Collection, Disclosure, and Use of Personal Data: The categories of Personal Data we have collected in the preceding twelve months are described above in the “What information do we collect? section. In the preceding twelve months, we have disclosed for business purposes each of the categories identified in that section to the categories of third parties identified in the “How We Share and Disclose Personal Data?” section. The business and commercial purposes for collecting Personal Data are described in the “How Do We Use Personal Data?” section. We collect Personal Data directly from you and from external accounts you use to log-in to the Service Privacy Rights: Where provided for by law and subject to any applicable exceptions, California residents may have the following rights under the California Consumer Privacy Act of 2018 (“CCPA”):



QualNotes does not sell your Personal Data. If you would like to exercise any or all of these rights, you may do so by contacting our support at Your authorized agent may submit requests in the same manner. Once we receive your request, we will verify your identity by sending an email to the email address you provide to us. If you have questions about your rights or our disclosures under the CCPA, or to request access to an alternative format of this notice, you may reach us.


Online Tracking and Do Not Track Signals: We and our third party service providers, including Meta, Google and others, may use cookies, pixels, or other tracking technologies to collect information about your browsing activities over time and across different websites following your use of the Site and use that information to send targeted advertisements. Our Site currently does not respond to “Do Not Track” (“DNT”) signals and operates as described in this Privacy Policy whether or not a DNT signal is received. If we do respond to DNT signals in the future, we will describe how we do so in this Privacy Policy.



Our Service is not directed to children who are under the age of 18. QualNotes does not knowingly collect Personal Data from children under the age of 18. If you have reason to believe that a child under the age of 18 has provided Personal Data to QualNotes through the Service please contact us at and we will endeavor to delete that information from our databases.



Scope: This section applies to individuals in the EU (for these purposes, reference to the EU also includes the European Economic Area countries of Iceland, Liechtenstein and Norway, the United Kingdom, and, to the extent applicable, Switzerland). Data Controller: QualNotes is the data controller for the processing of your Personal Data. You can find our contact information in the “Contact Us” section below. Legal Bases for Processing. This Privacy Policy (the paragraph “How Do We Use Personal Data?”) describes the legal bases we rely on for the processing of your Personal Data. Please contact us if you have any questions about the specific legal basis we are relying on to process your Personal Data. As used in this Privacy Policy, “legitimate interests” means our interests in conducting our business and developing a business relationship with you. This Privacy Policy describes when we process your Personal Data for our legitimate interests, what these interests are and your rights. We will not use your Personal Data for activities where the impact on you overrides our interests, unless we have your consent or those activities are otherwise required or permitted by law. Your Rights. Pursuant to the European Union General Data Protection Regulation (“GDPR”), you have the following rights in relation to your Personal Data, under certain circumstances:



The Site and QualNotes Apps may contain advertisements for or links to other websites, products, or services not operated or controlled by QualNotes, including Social Media Sites (“Third Party Sites”). The information that you share with Third Party Sites will be governed by the specific privacy policies and terms of service of the Third Party Sites and not by this Privacy Policy. By providing these links we do not imply that we endorse or have reviewed these sites. Please contact the Third Party Sites directly for information on their privacy practices and policies.



You use the Service at your own risk. We comply with industry standards to protect Personal Data both online and offline from loss, misuse, and unauthorized access, disclosure, alteration or destruction. However, no Internet or email transmission is ever fully secure or error free. In particular, email sent to or from us may not be secure. Therefore, you should take special care in deciding what information you send to us via the Service or email. Please keep this in mind when disclosing any Personal Data to QualNotes via the Internet. In addition, we are not responsible for circumvention of any privacy settings or security measures contained on the Service, or third party websites.



Whether or not you provide Personal Data to us is completely up to you, but if you choose not to provide information that is needed to use some features of our Service, you may be unable to use those features. You can also contact us at to request access to your data or to ask us to update, correct, or delete any or all of your Personal Data.



The Service, and our business may change from time to time. As a result we may update this Privacy Policy at any time. When we do we will post an updated version on this page, unless another type of notice is required by the applicable law. By continuing to use our Service or providing us with Personal Data after we have posted an updated Privacy Policy, or notified you if applicable, you consent to the revised Privacy Policy and practices described in it.



If you have any additional questions about our Privacy Policy or the information practices of the Site and/or QualNotes App, please feel free to contact us at